ࡱ> y Kbjbj >n{{>>>>>RRR8!4RVCZB"X"("""o#`##BBBBBBB$FbIpB>J%o#o#J%J%B>>""C,,,J%&>">"B,J%B,,r3T3"0o>p'Y3B&C0VCg3zIF(I33I>3#0+$",M$i$###BB$*###VCJ%J%J%J%I######### : Agenda Board of Regents Meeting of the Full Board June 7-8, 2012 Room 107 Lee Gorsuch Commons Anchorage Anchorage, Times for meetings are subject to modifications within the June 7-8, 2012 timeframe. Thursday, June 7, 2012 I. Call to Order [Scheduled for 9:00 a.m.] II. Adoption of Agenda MOTION "The Board of Regents adopts the agenda as presented. I. Call to Order II. Adoption of Agenda III. Approval of Minutes IV. Executive Session V. Public Testimony VI. Presidents Report VII. Governance Report VIII. Acceptance of FY13 Operating Budget Appropriation and Approval of the Distribution Plan IX. Acceptance of FY13 Capital Budget Appropriation and Approval of the Distribution Plan X. Approval of FY14 Operating Budget Guidelines XI. Approval of FY14 Capital Budget Guidelines XII. Approval of FY13 Student Government Budgets XIII. Approval of FY13 Natural Resources Fund Spending Plan XIV. Approval of Revisions to the Consolidated Endowment Fund Policy XV. Approval of Revisions to Regents Policy 05.12.043.E Capital Project Development: Schematic Design Approval XVI. Approval of Revisions to Regents Policy 05.12.047 Capital Project Development: Approval Levels for Changes in Funding Sources, Total Project Cost, or Scope Subsequent to Schematic Design Approval XVII. Approval of Revisions to Board of Regents Bylaws XVIII. Human Resources Report XIX. Planning and Development Issues A. UA Foundation Report B. Development Report XX. Presentation from the Anchorage XXI. Presentation on System Facilities Data XXII. Presentation on UA Fisheries, Seafood and Maritime Initiative XXIII. Approval of Amendment to the Universitys Optional Retirement Plan XXIV. Approval of Revision to Industrial Security Resolution XXV. Approval of Anchorage Core Themes XXVI. Approval of Regents Policy 01.01.030 Fairbanks Mission Statement and Fairbanks Core Themes XXVII. Approval of Naming of Ridge on the Fairbanks Campus Troth Yeddha XXVIII. Anchorage Commercialization Project Update XXIX. Fairbanks Research Foundation Update XXX. Consent Agenda A. Facilities and Land Management Committee 1. Formal Project Approval for the Anchorage MAC Housing Renewal 2. Schematic Design Approval for the Fairbanks Critical Electrical Distribution Renewal Phase 2 3. Approval of Anchorage Campus Master Plan Amendment for the Engineering Parking Garage 4. Schematic Design Approval for University of Alaska Anchorage Engineering and Industry Building Project 5. Schematic Design Approval for the Fairbanks Engineering Building Project 6. Schematic Design Approval for the Anchorage Matanuska-Susitna Valley Center for Arts and Learning XXXI. Old Business Items XXXII. New Business and Committee Reports A. Academic and Student Affairs Committee B. Audit Committee C. Facilities and Land Management Committee XXXIII. Commission on Postsecondary Education Report XXXIV. Future Agenda Items XXXV. Board of Regents' Comments XXXVI. Adjourn This motion is effective June 7, 2012." III. Approval of Minutes MOTION "The Board of Regents approves the minutes of its regular meeting of April 12-13, 2012 as presented. This motion is effective June 7, 2012." IV. Executive Session MOTION "The Board of Regents goes into executive session at _________ Time in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university related to real estate and labor, and matters that could affect the character or reputation of a person or persons related to presidential assessment, and legal matters. The session will include members of the Board of Regents, President Gamble, General Counsel Hostina, and such other university staff members as the president may designate and will last approximately ____________ hours. This motion is effective June 7, 2012. (To be announced at conclusion of executive session) The Board of Regents concluded an executive session at _____ Time in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university, and matters that could affect the reputation or character of a person or persons, and legal matters. The session included members of the Board of Regents, President Gamble, General Counsel Hostina, and other university staff members designated by the president and lasted approximately ______ hour(s). V. Public Testimony [Scheduled for 10:00 a.m.] Public testimony will be heard at approximately 10:00 a.m. on Thursday, June 7, 2012. Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Gamble by the Board of Regents Officer following the meeting. The chair will determine when public testimony is closed. VI. President's Report [Scheduled for 11:00 a.m.] President Gamble will present the Make Students Count awards and report on items of interest. VII. Governance Report [Scheduled for 11:15 a.m.] Representatives from the Staff Alliance, Faculty Alliance, Coalition of Student Leaders and System Governance Council will report on issues of importance to the faculty, staff and students at the . Representatives are: Juella Sparks, Staff Alliance Chair Daniel Monteith, Faculty Alliance Chair Nicholas Pennington, Coalition of Student Leaders Speaker Joe Hayes, System Governance Council Chair [Scheduled for 12:00 p.m.] VIII. Acceptance of FY13 Operating Budget Appropriation and Approval of the Distribution Plan Reference Bound Separately The President recommends that: MOTION #1 The Board of Regents accepts the FY13 Operating Budget Appropriation as presented. This motion is effective June 7, 2012. MOTION #2 The Board of Regents approves the FY13 Operating Budget Distribution Plan as presented. This motion is effective June 7, 2012. POLICY CITATION Regents' Policy 05.01.04 Acceptance of State Appropriations states, "The board must accept state appropriations to the university before any expenditure may be made against the appropriation." RATIONALE/RECOMMENDATION President Gamble and Associate Vice President Rizk will discuss the legislative appropriations and propose an operating budget distribution plan for board approval. Governor Parnell signed the states operating, and mental health budget bills into law without any vetoes of programs or projects. Below is a system budget summary and distribution plan considerations. The operating and capital distribution reference documents are titled Proposed FY13 Operating and Capital Budget Distribution Plans. UAs final operating budget state appropriation increased by $12.2M (3.5%). State appropriations, including general funds, technical vocational education program funds (TVEP), and mental health trust general funds, total $363.7M, up from $351.5M in FY12. This amount includes an additional $406.5K in TVEP funding. UAs total budget for FY13 is $925.8M compared to $887.4M in FY12, an increase of 4.3%. Approximately 96% of UAs fixed cost increases were covered ($6.7M of $6.9M, excluding utilities). No base funding was included in the budget for utility cost increases; however, the budget includes one-time utility funding to state agencies to offset increased fuel and utility costs. The university expects to continue to receive additional one-time funding to cover utility cost increases through the fuel trigger (chart on page 20 of the reference document). Of the $12.2M increase, $4.4M is directed to the boards priority program requests for: honors programs and initiatives to improve graduation rates ($1.5M); high demand jobs in engineering ($400K), health ($940K), teacher education ($250K), and workforce development ($749K); and research ($550K). An additional $.7M was added by the legislature for other priority programs. Below are the highlights of the program investments. A complete list of programs receiving funding and program descriptions begin on page 9 of the reference document. Initiatives to Improve Graduation Rates: These requests support UAs responsibility during students 3 critical years. They include supporting UAs part in the joint effort for ensuring college readiness and student success during their three key decision and high attrition years (last year of high school and year 1 and year 2 of college). Specific focus is placed on improving retention, timely completion, removing student obstacles, establishing much better performance facts, and creating a common database for student decision making. Response to State High-Demand Jobs: Funding to accommodate the growing demand for trained professionals in the areas of engineering, health/biomedical, teacher education, and other high demand workforce development fields continues to be a top priority for UA. The states support in these important program areas will help UA keep pace with the states need. Research: These requests support instructional support and research guidance for graduate program students; graduate education and training focused on interdisciplinary studies in northern sustainability, resilience, and adaptation to change; and non-state funding for on-shore support staff for the oceanographic research ship Sikuliaq. As in the past, the legislature has included intent language regarding future UA budget requests. It is the intent of the legislature that UA requests for unrestricted general fund increments do not exceed the amount of additional university receipts requested for that year and that unrestricted general funds move toward a long-term goal of 125 percent of actual university receipts for the most recently closed fiscal year. The state funded portion of UAs budget had been increasing as a percentage of the total budget over the last several years, and the intent language is meant to reinforce the need for reversing that trend. IX. Acceptance of FY13 Capital Budget Appropriation and Approval of the Distribution Plan Reference Bound Separately The President recommends that: MOTION #1 The Board of Regents accepts the FY13 Capital Budget Appropriation as presented. This motion is effective June 7, 2012. MOTION #2 The Board of Regents approves the FY13 Capital Budget Distribution Plan as presented. This motion is effective June 7, 2012. POLICY CITATION Regents' Policy 05.01.04 Acceptance of State Appropriations states, "The board must accept state appropriations to the university before any expenditure may be made against the appropriation." RATIONAL/RECOMMENDATION Associate Vice President Rizk and Chief Facilities Officer Duke will present a summary of the FY13 capital budget appropriation and discuss capital funding distribution implications. The universitys capital budget request totaled $246.1M with $202.2M requested from state funding and $43.9M in receipt authority. UA received state funding of $154.9M and $18.0M in receipt authority. A comparison of the UA capital budget request and the final legislation can be found on page 23 of the reference document. The amount of $37.5M in state funds fully supports the request by the Board of Regents for the number one priority of maintaining existing facilities. Funding will be used to address the current critical needs of each project. New Construction (New Starts) and New Construction Planning funding requests were not included in the FY13 budget request; however, the final legislation includes additional state funding for the UAA Engineering Building ($58.6M), the UAF Engineering Building ($46.3M), and the UAS Banfield Hall Dormitory Project ($4M). These projects all received prior state funding: UAA and UAF Engineering Buildings ($4M each) and UAS dormitory project ($2M). Two Research for University of Alaska projects had funding appropriated to further study the areas of Ocean Acidification ($2.7M in state funds and $750.0K in receipt authority), and Research and Development of Unmanned Aerial Systems ($5.0M in state funds). Assessing the Impacts of Ocean Acidification on s Fisheries was included in the Board of Regents request and the Research and Development of Unmanned Aerial Systems was added by the legislature. Other projects also funded with state funds include: Juneau Campus Mining Workforce Development for $190.0K, UAA Kachemak Bay Campus - Pioneer Avenue Building Addition for $50.0K, and $100.0K for UAF Research Survival Georgeson Botanical Garden. The board is asked to accept the capital appropriation and approve the distribution as presented. The Board of Regents number one priority, Deferred Maintenance (DM) and Renewal and Repurposing (R&R) distribution amounts are based on a formulaic approach using the adjusted value of the facility multiplied by the weighted average age of the facility (distribution model is on page 40 of the reference document). The project budget is derived from the MAUs estimated funding distribution to address the most critical portions of the priority DM and R&R projects. The priority DM and R&R project descriptions begin on page 27 of the reference document. As the exact project scope and costs are known, project approval will be obtained from the appropriate authority in accordance with the Board of Regents Policy. If a subsequent transfer of funding between projects or to a new project is requested, the chief finance officer shall determine the level of approval required, based on the size and nature of the transfer. X. Approval of FY14 Operating Budget Guidelines Reference 1 The President recommends that: MOTION "The Board of Regents approves the FY14 Operating Budget Development Guidelines as presented. This motion is effective June 7, 2012." POLICY CITATION Regents' Policy 05.01.01.A. Budget Policy states, "The budget of the university represents an annual operating plan stated in fiscal terms. All budgetary requests shall be adopted by the board prior to submittal to the Office of the Governor or the legislature." RATIONALE/RECOMMENDATION President Gamble and Associate Vice President Rizk will present the FY14 Operating Budget Development Guidelines recommendation (Reference 1). The operating guidelines serve as a tool for administration to prioritize budget requests and maintain alignment with the Board of Regents goals and expected administrative efficiencies. For FY14, it is expected that Governor Parnell will continue his strategy to hold-the-line on budget requests for all state agencies, including the university. The legislature has also signaled intentions to slow the growth of all state operating expenditures. With the states emphasis on reducing growth, UAs Strategic Direction Initiative (SDI) which is currently underway, and the program funding received in FY13, the request level for new programs is expected to be limited in FY14. This presentation of the FY14 budget guidelines is the first step in a process that will end in early November with the Board of Regents approval of the operating budget. XI. Approval of FY14 Capital Budget Guidelines Reference 2 The President recommends that: MOTION "The Board of Regents approves the FY14 Capital Budget Development Guidelines as presented. This motion is effective June 7, 2012." POLICY CITATION Regents' Policy 05.01.01.A. Budget Policy states, "The budget of the represents an annual operating plan stated in fiscal terms. All budgetary requests shall be adopted by the board prior to submittal to the Office of the Governor or the legislature." RATIONALE AND RECOMMENDATION Associate Vice President Michelle Rizk and Chief Facilities Officer Kit Duke will discuss current capital budget activities, and the capital budget guidelines recommendation. The proposed guidelines are included as Reference 2. Guidance from Governor Parnell for the FY14 Capital Budget is expected to place emphasis once again on deferred maintenance. With this in mind, the FY14 capital budget requests will incorporate much of the analysis and planning work accomplished during the FY13 budget development process, as well as review and reconsider elements not incorporated in the project list for the last two budget years. UAs long range capital improvement plan will be consistent with the 10-year fiscal plan submitted to the State of . The plan provides the Board of Regents, President Gamble, executive staff, and the university community a clear picture of the desired capital projects and the annual operating costs associated with those projects. The long range capital improvement plan aims to balance program needs across UA campuses with realistic expectations. This presentation of the FY14 budget guidelines is the first step in a process that will end in early November with the Board of Regents approval of the capital budget. XII. Approval of FY13 Student Government Budgets Reference 3 The President recommends that: MOTION "The Board of Regents approves the student government fees and budgets as presented, and authorizes the vice president of finance and administration/chief finance officer to review, modify, and approve fees and budgets and approve requests for increased expenditure authority for all student government organizations as deliberated by student governance and determined by the vice president of finance and administration/chief finance officer to be appropriate. This motion is effective June 7, 2012." POLICY CITATION Regents Policy 09.07.050 requires student government organizations to submit annual budgets, including the amount of any mandatory student government fees, to the Board of Regents for approval. RATIONALE/RECOMMENDATION The new UAA Green Fee goes into effect Spring 2013 with a $3/student flat fee for those enrolled in 3+credits. The fee will promote sustainability efforts on the UAA campus. The Kenai Peninsula College fee will increase from $3.75/credit to $4.25/credit for part-time students or $51 per semester for full-time students. All other student government activity fees are the same as last year. XIII. Approval of FY13 Natural Resources Fund Spending Plan Reference 4 The President recommends that: MOTION The Board of Regents approves the FY13 Natural Resources Fund Budget as presented. This motion is effective June 7, 2012. POLICY CITATION Regents Policy 05.07.010 Land-Grant Endowment provides that the university president will present an annual budget to the board for approval. RECOMMENDATION Natural Resources Fund Proposed FY2013 Budget/Spending Plan Approved Proposed FY12 FY13 Press $ 80,000 $ 125,000 System-based scholarships 220,000 160,000 Cooperative Extension support 400,000 400,000 Land management costs 1,050,000 1,050,000 Scholars program 3,920,722 3,761,545 Total Spending Allowance $ 5,670,722 $5,496,545 The proposed FY13 budget or expenditure plan for the Land-Grant Endowment spending allowance distribution provides for the funding of ongoing commitments to the UA Press of $125,000 and system-based scholarships of $160,000. In addition, the expenditure plan includes a continued commitment to fund $400,000 of incremental support for the Cooperative Extension program. The remainder of the distributions will be used to fund the land management office costs of $1,050,000 and the UA Scholars program at $3,761,545. RATIONALE The Natural Resources Fund was established to facilitate the distribution of the annual spending allowance from the universitys Land-Grant Endowment Funds. The spending allowance is based on 4.5% of a 5-year moving average of the December 31st endowment fund value as shown in Reference 4. The proposed fiscal year 2013 spending allowance decreased $174,177 over the prior year as a result of the relatively high December 31, 2006 endowment value dropping out of the 5-year average calculation. A similar decrease is estimated for fiscal year 2014. These declines represent a trailing effect of the significant endowment market losses suffered in fiscal year 2009 as a result of the global financial crisis. The spending allowance is first applied to cover costs of the land management department. In recent years, the remainder of the allowance has been nearly fully dedicated to funding the UA Scholars program, which is the universitys single largest enrollment management effort. Unexpended amounts from the provision to land management and the UA Scholars program are held in the Natural Resources Fund as a reserve for the scholars obligation in the out years. System-based scholarships represent awards to students from various groups and organizations, such as pageants and foster youth. The decline from the prior year represents the trailing off of several large awards and the effect of restructuring the awards to be the same per semester amount as the UA Scholars program. XIV. Approval of Revisions to the Consolidated Endowment Fund Policy References 5, 6, 7 The President recommends that: MOTION The Board of Regents approves the amendments to the Consolidated Endowment Fund Investment Policy as presented. This motion is effective June 7, 2012. RATIONALE AND RECOMMENDATION The UA Foundation Investment Committee manages the Consolidated Endowment Fund (CEF) in accordance with the CEF Investment Policy, which is approved by the Board of Trustees and the Board of Regents. The UA Foundation Investment Committee met on May 3, 2012 to set the target rate of return and asset allocation for the coming year and address other related issues. In setting the target rate of return and asset allocation, the UA Foundation Investment Committee concluded that it is probably not prudent to continue increasing the risk in the portfolio in order to meet its current distribution requirements and fully fund intergenerational equity (the reserve for inflation-proofing the portfolio) at the estimated CPI inflation rate. However, the CEF Investment Policy contemplates fully funding intergenerational equity at the CPI inflation rate in addition to the distribution requirements. The policy also includes statements indicating that planned risk levels should be less than that of an 80% equity portfolio and maintaining the real value of the assets is of paramount concern. At the time this policy was drafted, these statements were not particularly problematic, but the volatility of the markets in recent years has brought this issue to the forefront. Setting a target rate of return and corresponding asset allocation at a level sufficient to fund the current distributions and full inflation-proofing would exceed the risk level intended by the policy and, in the opinion of the UA Foundation Investment Committee, probably not prudent. Reference 6 reflects the increase in risk over time that has been required to maintain a portfolio designed to produce an 8% return. The volatility level has increased almost four fold since 1991 from a standard deviation of approximately 3% in 1991 to 12% in 2010. This trend can also be seen in Reference 7, the CEF Portfolios projected returns. The UA Foundation Investment Committee expects the projected return to be approximately 47 basis points short of the amount needed to fully fund intergenerational equity. Reference 5 is Section IV of the Consolidated Endowment Fund Investment Policy reflecting the proposed amendments to this policy, which are necessary to avoid technical non-compliance. On May 3, 2012, the UA Foundation Investment Committee passed a motion recommending that the Board of Regents and the Board of Trustees approve the proposed amendments as presented in Reference 5. XV. Approval of Revisions to Regents Policy 05.12.043.E Capital Project Development: Schematic Design Approval Reference 8 The President recommends that: MOTION The Board of Regents approves revisions to Regents Policy 05.12.043.E Capital Project Development: Schematic Design Approval as presented. This motion is effective June 7, 2012. A discussion during the April 2012 Facilities and Land Management Committee meeting regarding approval by the full board for new construction projects at the schematic design phase resulted in a request for university administration to consider making revisions to Regents Policy 05.12.043.E. The revisions are noted in Reference 8. XVI. Approval of Revisions to Regents Policy 05.12.047 Capital Project Development: Approval Levels for Changes in Funding Sources, Total Project Cost, or Scope Subsequent to Schematic Design Approval Reference 9 The President recommends that: MOTION The Board of Regents approves revisions to Regents Policy 05.12.047 Capital Project Development: Approval Levels for Changes in Funding Sources, Total Project Cost, or Scope Subsequent to Schematic Design Approval as presented. This motion is effective June 7, 2012. A discussion during the April 2012 Facilities and Land Management Committee meeting regarding prioritization of spending for any savings that become available to a project resulted in a request for university administration to consider making revisions to Regents Policy 05.12.047. The revisions are noted in Reference 9. It is the intent of the administration to require an information report identifying any realized decrease in construction and/or total project cost be provided to the FLMC within 90 days of substantial completion, and apply change approval request thresholds to savings. XVII. Approval of Revisions to Board of Regents Bylaws Reference 10 The President recommends that: MOTION The Board of Regents approves revisions to the Board of Regents Bylaws as presented. This motion is effective June 7, 2012. Bylaw 19 of the Board of Regents Bylaws requires every five years the university administration report to the board on the status of the bylaws, making such recommendations as to revisions, additions and/or deletions as appear appropriate. A first reading of the revisions occurred at the April 2012 meeting. The recommendations from university administration are included in Reference 10. Friday, June 8, 2012 V. Public Testimony (continued) [Scheduled for 9:00 a.m.] Public testimony will be heard at approximately 9:00 a.m. on Friday, June 8, 2012. Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Gamble by the Board of Regents Officer following the meeting. The chair will determine when public testimony is closed. XVIII. Human Resources Report [Scheduled for 10:00 a.m.] Donald Smith, Interim Chief Human Resources Officer, will update the board regarding human resources issues. XIX. Planning and Development Issues [Scheduled for 11:00 a.m.] UA Foundation Report Vice President Carla Beam along with UA Foundation Board of Trustees Chair Jo Michalski will provide an update on UA Foundation activity. B. Development Report Reference 11 Vice President Carla Beam will update the board on development activities at the . XX. Presentation from the Anchorage [Scheduled for 11:30 a.m.] Dr. Helena Wisniewski, Vice Provost for Research and Graduate Studies, and Dean of the Graduate School, will provide an overview of innovation at UAA and a presentation of several notable products recently developed by faculty that highlight entrepreneurship and commercialized research at UAA. XXI. Presentation on System Facilities Data [Scheduled for 12:30 p.m.] Associate Vice President Duke will introduce representatives from Sightlines, LLC who will present a report on system facilities data. XXII. Presentation on UA Fisheries, Seafood and Maritime Initiative Reference 12 Associate Vice President Villa will introduce Captain Michael A. Neussl, Deputy Commissioner for Marine Operations, Dept. of Transportation & Public Facilities and Marine Highway System and Glenn Reed, President, Pacific Seafood Processors Association who will share opportunities available for partnership with industry in these economically critical areas for University of Alaska, particularly rural and coastal communities. Initiative activities are available at  HYPERLINK "http://www.alaska.edu/fsmi" www.alaska.edu/fsmi. XXIII. Approval of Amendment to the Universitys Optional Retirement Plan Reference 13 The President recommends that: MOTION The Board of Regents approves the amendment to Section 12.5 of Universitys Optional Retirement Plan as presented. This motion is effective June 8, 2012. POLICY CITATION Regents Policy 04.07.090 provides that the Public Employees Retirement System, the Teachers Retirement System or any applicable Optional Retirement Plan govern retirement benefits at the University. The January 1, 2009, Retirement Program establishes the terms and conditions of the Universitys Optional Retirement Plan. According to Section 9.1 of the program, amendments to the optional retirement plan must be referred to the Universitys Retirement Committee for review and comment prior to sending the amendment to the president or the Board of Regents for approval. The Universitys Retirement Committee reviewed this amendment on May 11, 2012. Section 9.1 also provides that while the president may amend the optional retirement plan, the board reserves to itself the authority to approve any amendment consisting of a change of contribution rates . . . Because the proposed amendment modifies the employer contribution rate for Tier 1 members of the optional retirement plan, only the board has the authority to approve this amendment. RATIONALE AND RECOMMENDATION By deleting Section 12.5 (b) and replacing it with a new Section 12.5 (b) that uncouples the Tier 1 Optional Retirement Plan employer contribution rate from the Teachers Retirement System employer contribution rate and sets a new employer contribution rate at 14%; By eliminating Sections 12.5 (c) and (d) because they are now superfluous; By re-lettering the remaining subsections of Section 12.5 to account for eliminating subsections (c) and (d) and; By modifying what was Section 12.5 (h) to eliminate reference to Section 12.5 (c). (Reference 13 includes redline revisions.) The language for the new Section12.5 (b) is: Section 12.5 Employer Contributions to the Code Section 401(a) Portion of the ORP (b) The Employer plan contribution rate shall be 14%. The ORP I benefits described in this paragraph (b) shall be referred to as the Tier 1 Employer plan contribution rate. As part of the settlement in the ORP Tier 1 class action lawsuit, the parties agreed, among other things, to uncouple the ORP Tier 1 employers contribution rate from the Teachers Retirement System and to change the employer rate to a fixed 14% commencing on July 1, 2012. ORP Tier 1 participants agreed to this change and agreed that it would not violate any of their legal protections. The Board of Regents and the judge presiding over the case have already approved the parties settlement agreement, and this proposed amendment effectuates one portion of that settlement agreement. XXIV. Approval of Revision to Industrial Security Resolution The President recommends that: MOTION "The Board of Regents approves the Industrial Security Resolution as revised to reflect changes in university administration, and authorizes the Chair and Secretary of the Board of Regents to sign the resolution. This motion is effective June 8, 2012." RATIONALE/RECOMMENDATION The president and selected members of the university administration are routinely designated by the Board of Regents to handle any duties and responsibilities relating to classified information in connection with contracts with the Department of Defense and other federal agencies. These individuals are given an extensive security screening and are the only members of the administration, including the Board of Regents, to have access to classified information. The university has received similar security clearances since the mid-1950s. Execution of the resolution allows regents and other members of the administration to be exempted from security clearance procedures. XXV. Approval of Anchorage Core Themes The President recommends that: MOTION The Board of Regents approves revisions to Anchorage Core Themes as presented. This motion is effective June 8, 2012. RATIONALE/RECOMMENDATION In 2009, the UAA Chancellors Cabinet approved five core themes intended to manifest essential elements of UAAs mission for accreditation purposes. The core themes align with existing UAA 2017 Strategic Plan priorities, allowing the university to connect ongoing planning and management activities with accreditation requirements. The Board of Regents reviewed UAAs strategic plan priorities, which became the core themes, when the board officially approved UAAs mission statement at the September 2007 meeting. The Board of Regents was not asked to approve the core themes at that time, but was briefed on UAAs mission and core themes during periodic accreditation updates. Since the adoption of these themes, the Northwest Commission on Colleges and Universities has adopted the requirement that an institutions core themes be formally approved by the governing board. Below is a table that illustrates the alignment between the five core themes and the UAA 2017 Strategic Plan priorities. The mission of the Anchorage is to discover and disseminate knowledge through teaching, research, engagement, and creative expression. Located in Anchorage and on community campuses in Southcentral , UAA is committed to serving the higher education needs of the state, its communities, and its diverse peoples. The Anchorage is an open access university with academic programs leading to occupational endorsements; undergraduate and graduate certificates; and associate, baccalaureate, and graduate degrees in a rich, diverse, and inclusive environment.Accreditation Core ThemeUAA 2017 Strategic Plan PriorityTeaching and LearningStrengthen and develop the total UAA instructional programResearch, Scholarship, and Creative ActivityReinforce and rapidly expand our research missionStudent SuccessExpand educational opportunity and increase student successUAA CommunityStrengthen the UAA communityPublic SquareExpand and enhance the public square XXVI. Approval of Regents Policy 01.01.030 Fairbanks Mission Statement and Fairbanks Core Themes The President recommends that: MOTION The Board of Regents approves revisions to Regents Policy 01.01.030 Fairbanks Mission Statement, and Fairbanks Core Themes as presented. This motion is effective June 8, 2012. RATIONALE/RECOMMENDATION The Northwest Commission on Colleges and Universities (NWCCU), UAFs accrediting organization, requires that an institutions mission statement and core themes be approved by its governing board. After extensive review and approval by the UAF Faculty Senate, UAF has recently revised its mission statement and core themes in preparation for a Year One report, due to the Commission in September 2012, and requests Board of Regents approval. Current Mission Statement The Fairbanks, the nations northernmost Land, Sea and Space Grant university and international research center, advances and disseminates knowledge through teaching, research and public service with an emphasis on , the circumpolar North and their diverse peoples. UAF Americas Arctic University promotes academic excellence, student success and lifelong learning. (06-08-06) Proposed Mission Statement The Fairbanks is a Land, Sea, and Space Grant university and an international center for research, education, and the arts, emphasizing the circumpolar North and its diverse peoples. UAF integrates teaching, research, and public service as it educates students for active citizenship and prepares them for lifelong learning and careers. Proposed Core Themes Educate: Undergraduate and Graduate Students and Lifelong Learners Research: To Create and Disseminate New Knowledge, Insight, Technology,Artistic and Scholarly Works Prepare: s Career, Technical, and Professional Workforce Connect: Native, Rural, and Urban Communities by Sharing Knowledge and Ways of Knowing Engage: ns through Outreach for Continuing Educationand Community and Economic Development XXVII. Approval of Naming of Ridge on the Fairbanks Campus Troth Yeddha Reference 14 The President recommends that: MOTION The Board of Regents approves the naming of the ridge that runs east/west and is the site of the Fairbanks and UA system-wide office building as Troth Yeddha. This motion is effective June 8, 2012. POLICY CITATION Regents Policy 05.12.080.A. states: Official naming of all significant buildings, building subcomponents such as wings, additions, auditoriums, and libraries, streets, parks, recreational areas, plazas and similar facilities or sites will be approved by the board. Regents Policy 05.12.080.D. states: The president is authorized to determine which namings will be considered significant for purposes of approval by the board. In making that determination, the president shall consider the type, location, usage, condition, and value of the facility or area to be named; the individual, event or other to be memorialized; and the compatibility of the name with the facility or other improvement. RATIONALE AND RECOMMENDATION The ridge where the Fairbanks is located has no official place name. Throughout the UAF Master Plan document, the namelessness of UAFs ridge is evident. The areas frequently referred to as West Ridge, Lower Campus, and College Hill do not have official status as geographic names in the Geographic Names Information System (GNIS), the official record of US place names. This proposal recommends the official name of the ridge to be Troth Yeddha and that, pending Board of Regents approval, the name be submitted to the Historical Commission as the official name of the ridge. Background: The land now occupied by the Fairbanks campus was called Troth Yeddha (sometimes spelled Troth Yedda or Troth Yeddh) by the Tanana Athabascans. Tanana Athabascan is the indigenous language of the Middle Tanana Valley, spoken from Salcha (Sol Chaget) to Chena Village (Cheno) to Nenana (Nina No) to Minto (Menhti). The word troth refers to the plant known in English as "Indian potato", "wild potato", or "wild carrot". The word yeddha' means "its ridge, its hill." Linguistically, the name Troth Yeddha' can be translated into English as "Wild Potato Ridge." The apostrophe at the end of the word yeddha' is a meaningful symbol that represents a glottal stop in the Tanana language. Recognition of the place name Troth Yeddha reinforces several core themes of UAF and the system and recognizes the connection between the ancient Athabascan place name and the mission of the . On February 7, 2008, the Board of Regents officially named a tract of land located between the Reichardt Building and the Museum of the North, Troth Yeddha Park. The proposed action would enhance the significance of the previous naming and enshrine the name with official status. Reference materials include the following: Proposal to Historical Commission to Name a Geographic Feature in Map of proposed area Troth Yeddha Park Approval Memo and References (February 7, 2008 action) Letters of support Resolutions of support from Doyon, Ltd and Tanana Chiefs Conference XXVIII. Anchorage Commercialization Project Update Chancellor Case will provide an update on the commercialization project at UAA. XXIX. Fairbanks Research Foundation Update Reference 15 The intention of this presentation is to advise the board that UAF is considering the formation of a research foundation for the commercialization of intellectual property. While many universities encourage intellectual property development as a mechanism for benefitting society, it must be done in a way that is consistent with the University's mission, public responsibilities, and the law. Publicly funded universities have a responsibility as a steward of public funds to ensure that activities related to technology transfer mitigate risk, litigation, and institutional conflict of interest that might adversely affect the university. UAFs review of university commercialization efforts indicates that other universities have managed these issues successfully through a foundation. Further, these universities have found that a foundation permits technology transfer to move at the speed of business. A research foundation can also be a tool that eases the costs of technology development for small business, and permits alternative IP licensing strategies at the university. The development of intellectual property by small business is risky, and it is common for a new company to offer shares in itself in lieu of paying an up-front fee. This manages the financial risk of investing in a new technology for the business, while compensating the University through equity in the company. State law in permits UA to hold interests in corporations, and limits liability if properly structured. However, UAF believes it is not set up to directly hold equity or to function like a business. To address these issues, other universities have used research foundations to hold equity in IP startup companies. As a result, UAF is exploring the formation of a separate foundation to address these issues in a lean, economically sustainable manner. UAF recently commissioned a study on the potential for a UAF research foundation by Dr. Keith Jones, the former head of the Washington State University research foundation. That study will be available at the board meeting. Please note that Dr. Jones is not an attorney and is not familiar with law, including laws permitting UA to hold interests in corporations while limiting its liability. UAF is working with UA General Counsel to obtain a complete legal review of this approach. XXX. Consent Agenda MOTION The Board of Regents approves the consent agenda as presented. This motion is effective June 8, 2012. A. Facilities and Land Management Committee 1. Formal Project Approval for the Anchorage MAC Housing Renewal Reference 17 MOTION The Board of Regents approves the Formal Project Approval for the Anchorage MAC Housing Renewal as presented in compliance with the campus master plan, and authorizes the university administration to proceed through Schematic Design not to exceed a total project cost of $12,132,000. This motion is effective June 8, 2012. 2. Schematic Design Approval for the Fairbanks Critical Electrical Distribution Renewal Phase 2 Reference 18 MOTION The Board of Regents approves the Schematic Design Approval for the Fairbanks Critical Electrical Distribution Renewal Phase 2 as presented in compliance with the campus master plan, and authorizes the university administration to complete construction bid documents to bid and award a contract within the approved Total Project Cost budget of $26.25 million, and to proceed with project construction not to exceed a Total Project Cost of $14,325,000. This motion is effective June 8, 2012. 3. Approval of the Anchorage Campus Master Plan Amendment for the Engineering Parking Garage Reference 19 MOTION The Board of Regents approves the Anchorage Campus Master Plan Amendment for the Engineering Parking Garage as presented. This amendment will be incorporated in the existing 2004 Campus Master Plan. This motion is effective June 8, 2012. 4. Schematic Design Approval for the Anchorage Engineering and Industry Building Project Reference 20 MOTION The Board of Regents approves the Schematic Design Approval for the Anchorage Engineering and Industry Building Project as presented in compliance with the campus master plan, and authorizes the University administration to complete construction bid documents to bid and award a contract within the approved Total Project Cost budget of $123,200,000, and to proceed with project construction not to exceed a Total Project Cost $62.6 million. This motion is effective June 8, 2012. 5. Schematic Design Approval for the Fairbanks Engineering Building Project Reference 21 MOTION The Board of Regents approves the Schematic Design Approval for the Fairbanks Engineering Building Project as presented in compliance with the campus master plan, and authorizes the university administration to complete construction bid documents to bid and award a contract within the approved Total Project Cost budget of $108.6 million, and to proceed with project construction not to exceed a Total Project Cost of $50.3 million. This motion is effective June 8, 2012. 6. Schematic Design Approval for the Anchorage Matanuska-Susitna Valley Center for Arts and Learning Reference 22 MOTION The Board of Regents approves the Schematic Design Approval for the Anchorage Matanuska-Susitna Valley Center for Arts and Learning as presented in compliance with the campus master plan, and authorizes the University administration to complete construction bid documents to bid and award a contract within the approved budget, and to proceed to completion of project construction not to exceed a Total Project Cost of $20,000,000. This motion is effective June 8, 2012. XXXI. Old Business XXXII. New Business and Committee Reports A. Academic and Student Affairs Committee B. Audit Committee C. Facilities and Land Management Committee XXXIII. Commission on Postsecondary Education Report A report will be given by members representing the Board of Regents on the Commission on Postsecondary Education. XXXIV. Future Agenda Items XXXV. Board of Regents' Comments XXXVI. 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